FFLC Covid-19 Safety Measures & Requirements

FFLC takes the health of our staff, volunteers, and community members very seriously, and has implemented many COVID-related changes to our practices and policies.

To continue ensuring the safety and well-being of our employees, volunteers, and community members, FFLC will reinforce the following policies when accessing our facilities:

Last Revised December 2020

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FFLC Facility Access: Employees, volunteers, and community members may only access FOOD for Lane County facilities if all of the following criteria are met:

1. Individual may not be experiencing any COVID-19 related symptoms, within the last 24-hours

Symptoms include:
a. Cough
b. Shortness of Breath or Difficulty Breathing
c. Fever
d. Chills
e. Muscle Pain
f. Sore Throat
g. Loss of Taste of Smell
h. Congestion or runny nose
i. Nausea or vomiting
j. Gastroenteritis

• This list does not include all possible symptoms. FFLC will continue to update this list based on CDC recommendations.

2. Individuals must be fever free without any medication for at least 24 hours

3. Individuals cannot have been in close contact with anyone with COVID-19 related symptoms or anyone who was diagnosed with COVID-19 in the past 14 days

If individuals cannot meet the criteria highlighted above, they may not access FFLC facilities.

In the event individuals start to experience any COVID-19 related symptoms after accessing an FFLC facility, they must adhere to the following protocol:

Employees who are at work and start to experience any COVID-19 related symptoms including coughing, fever, shortness of breath, must notify their direct supervisor immediately and go home. The employee must then contact the Director of Equity,People & Culture (Meghan Wudtke) once home to discuss next steps.

o Volunteers may contact their FFLC staff contact to discuss next steps.
o Board Members may contact FFLC’s Executive Director (Tom Mulhern) to discuss next steps.
In the event an employee or volunteer is sent home due to illness, the employee’s supervisor or the volunteer’s FFLC staff contact must contact the Director of Equity, People & Culture to ensure proper communication.

Please note, individuals that disregard the required criteria for accessing FFLC facilities may face disciplinary action.

Trace Contacting:
To ensure we are properly tracking individuals that have accessed FFLC facilities, we are requiring all employees, volunteers and guests to sign-in at all FFLC facilities. FFLC employees and volunteers that move between FFLC facilities within the same day must sign-in to each facility. Employees and volunteers are required to sign-in daily.

The purpose for requiring all employees, volunteers and guests to sign-in daily is to have proper documentation of who has accessed our facilities in the event of a COVID-19 breakout. We want to ensure proper communication to individuals that may or may not have been potentially exposed to COVID-19.

All Safety Compliance Officers and site supervisors at each FFLC are responsible for submitting Employee and Volunteer/Guest sign-in sheets to the Director of Equity, People & Culture on a monthly basis but must be able to provide upon immediate notice if required.

RETURN TO WORK POLICY:
FOOD for Lane County employees or volunteers with any illness or requirements to quarantine may return to work under the following conditions:

If an individual has COVID-19 symptoms but did not have COVID-19 test:

*The individual certifies in writing that they have not had a fever for at least 24 hours without the use of medicine that reduces fevers; AND
*The individual certifies in writing that their symptoms (cough, shortness of breath, chills, muscle pain, sore throat, new loss of taste or smell) have improved; AND
*At least 10 days have passed since individual’s symptoms first appeared.
If an individual has COVID-19 symptoms and will get a COVID-19 test:
*The individual certifies in writing that they have not had a fever for at least 24 hours without the use of medicine that reduces fevers; AND
*The individual certifies in writing that their symptoms (cough, shortness of breath, chills, muscle pain, sore throat, new loss of taste or smell) have improved; AND
*The individual has received a negative COVID-19 test (Medical documentation required).
•Required medical documentation includes negative test results and a statement that the individual is clear to return to work by a medical care provider.
If an individual has COVID-19 symptoms and they receive a positive COVID-19 test:
*The individual certifies in writing that they have not had a fever for at least 24 hours without the use of medicine that reduces fevers; AND
*The individual certifies in writing that their symptoms (cough, shortness of breath, chills, muscle pain, sore throat, new loss of taste or smell) have improved; AND
*At least 10 days have passed since individual’s symptoms first appeared.
If an individual does not have COVID-19 symptoms but they did have a positive COVID-19 test:
*The individual certifies in writing that they do not have any symptoms (cough, shortness of breath, chills, muscle pain, sore throat, new loss of taste or smell); AND
*At least 10 days have passed since they had a positive COVID-19 test.

If an individual was potentially exposed to COVID-19:
*Potentially exposed individuals who do not have symptoms should remain at home or in a comparable setting and practice social distancing for 14 days. Please note that the 14-day quarantine starts from the day the individual last had direct contact with the individual that tested positive.

Potential exposure / Direct Contact includes:
o You were within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated.
o You provided care at home to someone who is sick with COVID-19.
o You had direct physical contact with the person (hugged or kissed them).
o You shared eating or drinking utensils.
o They sneezed, coughed, or somehow got respiratory droplets on you.
*If an individual is caring for another individual that is ill within their household, they must:
o Employees: contact the Director of Equity, People & Culture to discuss their return to work plan.
o Volunteers: contact their FFLC staff contact for volunteering who will communicate with the Director of Equity, People & Culture to determine the volunteers return to work plan.

All decisions regarding testing and return to work after an individual participates in COVID-19 quarantine or isolation activities will be made in accordance with applicable public health guidance and must be otherwise consistent with guidance from the employee’s medical care provider.

Please note that although an individual may be eligible to return to work based on FFLC policy, they must contact the following FFLC contacts to confirm their eligibility prior to returning to work:
•Employees: The Director of equity, People & Culture
•Volunteers: Their FFLC staff contact for volunteering

Physical Distancing:
All employees must maintain a distance of six feet between each other at all times in the workplace. In situations where six feet of distance cannot be maintained, FFLC has implemented the following additional safety measures:
1. Require all employees, volunteers and guests to wear the appropriate face mask or coverings while at any FFLC site.
2. Installed physical barriers (i.e. plexiglass) in areas where individuals may be less than six(6)feet apart.
3. Changed the orientation of office equipment and furniture to increase the amount of space between employees, volunteers and guests.
4. Created additional work spaces and break areas to accommodate employees and volunteers who generally work in shared spaces.

ADDITIONAL SAFETY MEASURES BEING TAKEN:
1. Require employees who can work remotely to do so to limit the number of people atFFLC facilities.
2. Limiting onsite visitors to only those critical to business operations (including volunteers).
3. Secure appropriate Personal Protective Equipment (PPE) for all employees and volunteers (i.e. face masks or coverings, gloves, face shields).
4. Posted signs and other visual markers throughout the workplace to remind individuals of safe distancing and flow of movement
5. Staggered rest and meal periods to limit the number of people in the same area at one time
6. Improved access to online/virtual technology to limit the number of in-person meetings
7. Completed OSHA’s Exposure Risk Assessment and Infection Control Plan
8. Established Safety Compliance Officers at each FFLC location to ensure proper social distancing and adhering to COVID-19 safety policies and procedures

Face Masks and Coverings:
Employees and volunteers are required to wear face masks at all times when on site, even if working alone in their cubicle or workspace. FFLC asks partners and community members to do the same.
• Face masks will be provided to any employee, volunteer or guest as needed. Extra masks are kept at each site to ensure anyone who needs one has access to them.
• Individuals that are experiencing concerns regarding wearing a mask, may contact the Director of Equity, People & Culture. Individuals that have a qualifying medical condition, may be eligible for reasonable accommodation.
Individuals that are experiencing concerns regarding wearing a mask, may contact the Director of Equity, People & Culture. Individuals that have a qualifying medical condition, may be eligible for reasonable accommodation.

Sanitation, Hygiene and Food Safety
All FFLC common areas, shared equipment and high touch areas will be cleaned or sanitized regularly and at a minimum:
1. At least twice daily within a 24-hour period (Sanitation is generally completed once in the morning and early afternoon).
2. Employees and volunteers are responsible for cleaning and sanitizing break areas, meeting spaces or shared equipment (i.e. phone, computer, etc.) after each use.
All employees and volunteers will be provided with supplies and time to sanitize their work areas more frequently if desired and perform hand hygiene before using shared equipment.
Any area that has been occupied by an individual known or suspected of being infected will be cleaned and disinfected immediately upon knowledge of potential risk. FFLC may also bring in an outside cleaning company to complete a deep sanitation of areas the individual may have worked/occupied.

Additional Steps FFLC is taking for Cleaning and Sanitation:
1. FFLC has hand sanitation stations throughout the workplace, including at the entrance of each FFLC location and within each common area.
2. FFLC has installed hand washing stations at a couple sites to ensure proper handwashing that include: W Broadway, the Dining Room, Youth Farm and GrassRoots Garden.
3. We have pre-mixed cleaning solutions for our Bailey Hill and W Broadway locations on each conference and break table for individuals to sanitize when they are done using the space.
4. We have provided certain high traffic areas with Clorox Wipes.
5. Safety Compliance Officers have been instructed to communicate any of their cleaning and sanitation needs or concerns to the Director of Equity, People and Culture.It is important to note that all FFLC employees are responsible for helping FFLC maintain a safe and healthy environment. Each FFLC location has designated specific employees to help with our daily cleaning and sanitation processes; however, everyone is responsible for cleaning and sanitizing common spaces after use (i.e. conference room, break room tables, shared equipment, shared phone, etc.). Employees and volunteers are also responsible for cleaning and sanitizing their own personal workspaces and FFLC vehicles.

General Safe & Healthy Practices:
•Practice good hand and respiratory hygiene. Be sure to cough or sneeze into your elbow, not your hands. Wearing a face mask can help.
•Wash your hands regularly for at least 20 seconds.
•Use the hand sanitizing stations frequently. However, this should not replace handwashing.
•Face masks will be provided to any employee or volunteers as needed. Extra masks are kept at each site to ensure anyone who needs one has access to them.
•Notify the Director of Equity, People & Culture if you would like a face shield to wear in addition to your face mask or covering for extra protection.
•Maintain a distance of at least 6 feet as your normal practice in the workplace.
•Avoid close contact with others such as handshaking, hugs, etc.
•Disinfect your work area regularly throughout your shift, including common surfaces.
•To minimize in person meetings, use phone, email, instant messaging and virtual meetings as much as possible.
•Work remotely from home if your position can accommodate.
•Do not travel with a co-worker in a vehicle for work related purposes or for breaks/lunches.

Thank you all for your diligence in adhering to our safety measures due to COVID-19. Our safety measures are what has kept our organization relatively healthy and safe, and has allowed us to continue to serve our community to make a real difference.