FFLC Covid-19 Safety Measures & Requirements

FFLC takes the health of our staff, volunteers, and community members very seriously, and has implemented many COVID-related changes to our practices and policies.

To continue ensuring the safety and well-being of our employees, volunteers, and community members, FFLC will reinforce the following policies when accessing our facilities:

Last Revised July 2021

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FOOD For Lane County (FFLC) takes the health of our staff, volunteers, and community members very seriously, and has implemented many COVID-related changes to our practices and policies.  To continue ensuring the safety and well-being of our employees, volunteers, and community members, FFLC will reinforce the following policies when accessing our facilities:

FFLC Facility Access:

Employees, volunteers, and community members may only access FOOD for Lane County facilities if all of the following criteria are met:

  1. Individuals may not be experiencing any COVID-19 related symptoms, within the last 24 hours. Symptoms include:
    1. Cough
    2. Shortness of breath or difficulty breathing
    3. Fever
    4. Chills
    5. Muscle pain
    6. Sore throat
    7. Loss of taste or smell
    8. Congestion or runny nose
    9. Nausea or vomiting
    10. Gastroenteritis
  • This list does not include all possible symptoms. FFLC will continue to update this list based on CDC recommendations.
  1. Individuals must be fever free without any medication for at least 24 hours
  2. Unvaccinated individuals cannot have been in close contact with anyone with COVID-19 related symptoms or anyone who was diagnosed with COVID-19 in the past 14 days.

If individuals cannot meet the criteria highlighted above, they may not access FFLC facilities.

In the event individuals start to experience any COVID-19 related symptoms after accessing a FFLC facility, they must adhere to the following protocol:

  • Employees who are at work and start to experience any COVID-19 related symptoms including coughing, fever, shortness of breath, must notify their direct supervisor immediately and go home. The employee must then contact the Director of Human Resources once home to discuss next steps.
    • Volunteers must contact their FFLC staff contact to discuss next steps.
    • Board Members must contact FFLC’s Executive Director to discuss next steps.

In the event an employee or volunteer is sent home due to illness, the employee’s supervisor or the volunteer’s FFLC staff contact must contact the Director of Resources to ensure proper communication.

Please note, individuals that disregard the required criteria for accessing FFLC facilities may face disciplinary action.

RETURN TO WORK POLICY:

FFLC employees or volunteers with any illness or requirements to quarantine may return to work under the following conditions:

If an individual has COVID-19 symptoms but did not have COVID-19 test:

  • The individual certifies in writing that they have not had a fever for at least 24 hours without the use of medicine that reduces fevers; AND
  • The individual certifies in writing that their symptoms (cough, shortness of breath, chills, muscle pain, sore throat, new loss of taste or smell) have improved; AND
  • At least 10 days have passed since individual’s symptoms first appeared.

*The Director of Human Resources will work with each individual that is experiencing COVID-19 related symptoms on a case-by-case basis. Depending on the circumstances surrounding each individual case, individuals that experienced COVID-19 related symptoms, may be able to return to FFLC prior to the 10-day requirement.

If an individual has COVID-19 symptoms and will get a COVID-19 test:

  • The individual certifies in writing that they have not had a fever for at least 24 hours without the use of medicine that reduces fevers; AND
  • The individual certifies in writing that their symptoms (cough, shortness of breath, chills, muscle pain, sore throat, new loss of taste or smell) have improved; AND
  • The individual has received a negative COVID-19 test (Medical documentation required).
    • Required medical documentation includes negative test results and a statement that the individual is clear to return to work by a medical care provider.

If an individual has COVID-19 symptoms and they receive a positive COVID-19 test:

  • The individual certifies in writing that they have not had a fever for at least 24 hours without the use of medicine that reduces fevers; AND
  • The individual certifies in writing that their symptoms (cough, shortness of breath, chills, muscle pain, sore throat, new loss of taste or smell) have improved; AND
  • At least 10 days have passed since individual’s symptoms first appeared.

If an individual does not have COVID-19 symptoms but they did have a positive COVID-19 test:

  • The individual certifies in writing that they do not have any symptoms (cough, shortness of breath, chills, muscle pain, sore throat, new loss of taste or smell); AND
  • At least 10 days have passed since they had a positive COVID-19 test.

If a “fully-vaccinated” individual was potentially exposed to COVID-19:

  • If you have been exposed to someone who has COVID-19 but you are fully vaccinated, you are allowed to access FFLC sites as long as you do not have COVID-19 related symptoms yourself. You may not access a FFLC site if you are experiencing any COVID-19 related symptoms after exposure.

Individuals are considered fully vaccinated if the following apply:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or
  • 2 weeks after a single-dose vaccine, such as Johnson and Johnson vaccine

If an “unvaccinated” individual was potentially exposed to COVID-19:

  • Potentially exposed unvaccinated individuals who do not have symptoms should remain at home or in a comparable setting and practice social distancing for 14 days. Please note that the 14-day quarantine starts from the day the individual last had direct contact with the individual that tested positive.

Potential exposure / Direct Contact includes:

  • You were within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated.
  • You provided care at home to someone who is sick with COVID-19.
  • You had direct physical contact with the person (hugged or kissed them).
  • You shared eating or drinking utensils.
  • They sneezed, coughed, or somehow got respiratory droplets on you.
  • If an unvaccinated individual is caring for another individual that is ill within their household, they must:
    • Employees: contact the Director of Human Resources to discuss their return to work plan.
    • Volunteers: contact their FFLC staff contact for volunteering who will communicate with the Director of Human Resources to determine the volunteers return to work plan.

All decisions regarding testing and return to work after an individual participates in COVID-19 quarantine or isolation activities will be made in accordance with applicable public health guidance and must be otherwise consistent with guidance from the employee’s medical care provider.

Please note that although an individual may be eligible to return to work based on FFLC policy, they must contact the following FFLC contacts to confirm their eligibility prior to returning to work:

  • Employees: The Director of Human Resources
  • Volunteers: Their FFLC staff contact for volunteering

Physical Distancing: 

We are no longer requiring physical distancing measures at this time.

CONTINUED SAFETY MEASURES BEING TAKEN:

  1. Continue to allow employees to work remotely if approved by the employee’s supervisor.
  2. Secure appropriate Personal Protective Equipment (PPE) for all employees and volunteers (i.e. face masks or coverings, gloves, face shields). *Available upon request
  3. Improved access to online/virtual technology to continue offering virtual meeting options
  4. Completed OSHA’s Exposure Risk Assessment and created Infection Control Plan

Face Masks and Coverings:

Employees and volunteers are no longer required to wear face masks while on FFLC property; however, due to the nature of certain positions that work with vulnerable, high-risk communities, some employees and volunteers may be required to continue wearing a mask while working with community members. Individuals required to continue to wear masks will have that information communicated to them by their supervisor or FFLC staff contact to ensure proper communication of expectations if applicable.

Please note the following:

  • Employees and volunteers may choose to continue to wear a face mask for their own safety and well-being even if not required.
  • Face masks will be provided to any employee, volunteer or guest as needed. Extra masks are kept at each site to ensure anyone who needs one has access to them.
  • Individuals who are required to continue to wear a mask and are experiencing concerns regarding wearing a mask, may contact the Director of Human Resources. Individuals that have a qualifying medical condition may be eligible for reasonable accommodation.

Sanitization, Hygiene and Food Safety

We are no longer requiring scheduled sanitization and cleaning due to COVID-19. Cleaning supplies will however be available in the event employees or volunteers will feel more comfortable continuing to sanitize shared and common work areas and/or equipment.

Any area that has been occupied by an individual known or suspected of being infected will be cleaned and disinfected immediately upon knowledge of potential risk. FFLC may also bring in an outside cleaning company to complete a deep sanitization of areas the individual may have worked/occupied.

Additional Steps FFLC is taking for Cleaning and Sanitation:

  1. FFLC has installed hand washing stations at the following sites to ensure proper hand washing: W Broadway, the Dining Room, Youth Farm and GrassRoots Garden.
  2. We have pre-mixed cleaning solutions and Clorox Wipes available upon request.

General Safe & Healthy Practices to be continued:

  • Practice good hand and respiratory hygiene. Be sure to cough or sneeze into your elbow, not your hands.
  • Wash your hands regularly for at least 20 seconds.
  • Use the hand sanitizing stations frequently; however, this should not replace handwashing.
  • Face masks will be provided to any employee or volunteers as needed. Extra masks are kept at each site to ensure anyone who needs one has access to them.
  • Notify the Director of Human Resources if you would like a face shield to wear in addition to your face mask or covering for extra protection.

Thank you all for your diligence in adhering to our safety measures due to COVID-19. Our safety measures have kept our organization relatively healthy and safe and allowed us to continue to serve our community to make a real difference.