POSITION TITLE: Assistant Finance Manager

RESPONSIBLE TO: Director of Finance & IT

HOURS: 40+

Salary: $69,680-$87,048  Depending on experience

CLASS: Exempt

BENEFITS: Eligible for FFLC-sponsored benefits (e.g. paid time off benefits such as holidays, floating days, vacation and sick). Health insurance benefits offered the first of the month after 30 days of employment; other benefits after 90-day mutual trial service period satisfactorily completed.

ABOUT FOOD FOR LANE COUNTY: Food for Lane County’s mission is to reduce hunger by engaging our community to create access to food. Food for Lane County (FFLC) is Oregon’s second-largest food bank and part of the Oregon Food Bank Statewide Network and Feeding America. Founded in 1984, FFLC has grown from distributing almost two million pounds of food to now over eight million pounds of food to roughly 80,000 people throughout Lane County’s 4,700 square miles.

FFLC’s work is guided by its core values of compassion, inclusion and collaboration. On a daily basis, FFLC engages the community to create access to food. FFLC acquires food from multiple sources including USDA commodities, food rescue efforts, food drives, and growing food at our two garden sites. Our work primarily consists of overseeing a network of 160+ independent partner agencies who offer food pantries, meal sites and other services as it aligns with their own, unique organizational goals.

FFLC also operates direct service programs including Meals on Wheels – Eugene, The Dining Room, Summer Food Program, Snack Pack, and gardens programs (GrassRoots and the Youth Farm). This work would not be possible without the support of approximately 4,000 volunteers annually and the generosity of several thousand donors.

SUMMARY OF POSITION: Assist the Director of Finance & IT and has supervisory responsibility for ensuring the accurate and timely processing of payroll and accounts payable. Administer employee benefit enrollments and changes.

PRIMARY TASKS & RESPONSIBILITIES:

Payroll

· Supervise preparation and completion of biweekly payroll.

· May perform all payroll duties in the event of Payroll/Accounts Payable Coordinator’s absence, complete biweekly payroll and transmit.

· Submit Paycard debit card information for employee enrollments, as needed.

· Distribute payroll vouchers to employee mailboxes.

· Prepare or review special check requests; lost/replacement and termination checks.

· Review and respond to garnishment requests; create employee folders for payroll processing of garnishment.

· Respond to employment verifications.

· Reply to 501c Unemployment Trust with employee information for pending unemployment claims.

· Enter monthly payroll journal entries from Summary Reports to the general ledger (G/L).

· Run monthly payroll reports for Director of Finance & IT.

· Prepare quarterly reconciliation of 941 reports to the G/L.

· Quarterly transmit 941 and Oregon Quarterly (OQ) reports to 501c Unemployment Trust and run Period Charge Report to obtain unemployment charges for the quarter.

· Maintain employee records, yearly create wage increase change forms, and payroll deductions spreadsheet.

· Prepare custom payroll reports out of Paylocity for project based tracking and other supporting programs.